Combining a conference system with a remote meeting solution
For several reasons – illness, maternity leave, travel ban due to cost savings, or government restrictions such as Covid-19 physical distancing guidelines – it might not always be possible to meet in person. In these remote meetings, the audio quality is often questionable and in meetings with many participants, it is often hard to see who is talking.
This is exactly why facilitating remote solutions becomes more important. You need good an accessible solutions that make remote meetings as natural and efficient as possible. Our offers a wide range of conference solutions that can be easily connected to any remote meeting solutions. These not only provide the perfect solution for remote audio distribution, but can also facilitate remote video distribution.
Benefits from the perfect combination of a our conference system with a remote meeting solution
- Remote conference solution The remote our solution allows for the easy integration of standard components into the our conference system.
- Someone working remotely The system facilitates attending meetings from home when the need is greatest, for example when travel is banned due to cost/time savings or government restrictions during a pandemic.
- Automatic camera control Automatic camera control always increases involvement in meetings. It enables all participants to see the face of the speaker, resulting in a near face-to-face meeting experience.
- High audio quality Audio quality is always the most challenging in remote meetings. The our conference solutions in combination with remote meeting solutions provide optimal audio quality due to dedicated conference microphones and loudspeakers for each delegate.
Concept
- Our conference solutions can be used inside any conference room. Depending on the needs of your organization, you can chose the future proof and fully-featured IP-based DICENTIS Conference System, or go for the more straightforward, cost-effective CCS 1000 D Digital Discussion System.
- When safeguarding the integrity of the building while also needing quick set-up and breakdown times, the WiFi-based DICENTIS Wireless Conference System is the perfect match.
- To make the solution complete in the meeting room, you also need third party system components.
Solution components
- Conference devices: Whether remote meeting participants are connected to a meeting room or multiple meeting rooms are interconnected, the concept stays the same: control and conference devices of any conference solution can be used in combination with external third-party conference platforms.
- Single or multiple cameras: Depending on the setup of the meeting room, you need one camera (CAM) or multiple cameras (CAMS).
- Video switcher: On a conference location with multiple cameras, a video switcher – which is controlled by the our conference system – selects the output of the active camera.
- A/V bridge: An AV bridge combines audio and video signals and makes them available via USB. This way the interconnection to the computer is made easy.
- Laptop: A PC handles one of the standard, online collaboration tools like Skype, Teams, Zoom, Google Meet etc.
- Encoder and licenses: An encoder converts a video source to a video stream on the network. In order to make this video stream visible on the DICENTIS Multimedia devices, a DICENTIS Media Sharing License (DCNM-LMS) is required.
- Room display:And, as the last device inside the meeting room, a room display to show the remote participants is recommended.
- Remote meeting participant: The participants outside the conference room need a basic setup to be able to follow and interact in the meeting. They are set with a headset and PC handling the same online collaboration tools as in the meeting room.
Single meeting room setup, connecting multiple remote participants
The remote participants are equipped with a webcam and a headset and they all follow the proceedings on the same remote meeting platform as in the meeting room.
Multiple meeting room setup, connecting different locations
Due to cost savings or flight restrictions, a group of participants cannot travel so it is necessary to connect two remote meeting sites with each other. Both meeting sites are equipped with professionally installed conference equipment. In both conference rooms, a computer is running the same collaboration software: either Skype, Teams, Zoom or other platforms. The locations can be further configured based on their individual setups: either with an AV bridge or with a single camera connected to the computer with the collaboration software.
